Polite Notice. Buy · $39

A billing kit from Trutara

Invoices and late notices that do not sound desperate.

A $39, one-time, browser-only kit for US freelancers and tiny agencies. Write the invoice, the change order, and the three emails you send when payment is late. Then print a document that looks like stationery, not a dashboard.

$39 USD, one time. Not a subscription.
Buy Polite Notice · $39 How it works

Download delivered by email after checkout. No account to create.

Northline Studio Brand and editorial design
Invoice No. 1042
Billed to
Harbor & Birch
Terms
Net 14
Description Amount
Identity system, phase two$2,900.00
Packaging layouts, six SKUs$1,350.00
Press check and file handoff$400.00
Total due $4,650.00

Payment by ACH or check. Details on file. Late balances accrue per the terms above.

The sample invoice included in the kit.

What is in the zip

Three documents, filled in and ready to print.

The kit is a single index.html file plus its app. Unzip it, double-click, and it opens in the browser you already have. Nothing installs.

01

Invoice

Line items, terms, and payment notes on a page that reads like letterhead.

  • US Letter, USD
  • Print or Save as PDF from the browser
  • Your own notes field for ACH or check details

02

Change order

The document for when scope moves and the number has to move with it.

  • States the original scope and the addition
  • Separate line for the revised total
  • Signature block

03

Late-payment pack

A statement plus three chase emails, merge fields already filled from the invoice.

  • Day 1: the invoice is due today
  • Day 7: the balance is open
  • Day 14: the balance and what happens next

The voice of the kit

Firm, short, adult.

The chase sequence does not apologize for billing, does not threaten, and does not use “per my last email.” It states the number, the date, and the next step, then stops.

Who it is for

People who invoice as a PDF

  • Independent designers, writers, developers and photographers
  • Consultants billing a handful of clients a month
  • Two to five person shops with no billing department
  • Anyone whose current invoice is a word processor file they keep re-saving

What it is not

Not a platform

  • Not accounting software. It does not talk to QuickBooks, Stripe, or a bank
  • Not a mailer. It writes the emails, you send them
  • Not a subscription, cloud app, CRM, or team permissions product
  • It does not collect client payment. ACH or check instructions go in the invoice notes

How it works

Unzip, fill, print.

Unzip the file

Polar emails you polite-notice-v1.zip after checkout. Unzip it anywhere on your computer.

Double-click index.html

The kit opens in your browser. No install, no account, no sign-in. Fonts are bundled, so it works offline.

Fill it in and print

Type the line items, then use your browser's Print or Save as PDF. US Letter, USD, ready to send.

Privacy

Your client data never leaves the browser.

There is no server to send it to. The kit runs as a local file on your machine, and what you type stays in that browser's storage on that computer.

localStorage only Saved in this browser, on this computer. Not synced, not uploaded.
No server, no API, no tracking The kit makes no network calls. There is nothing to opt out of.
Works with the wifi off Once unzipped, everything it needs is in the folder.

Questions

Before you buy

Does this send email for me?

No. It writes three emails and a statement. You paste them into Gmail or Fastmail and send.

Does this take payment?

No. Put your ACH or check instructions in the invoice notes, the way you do now.

Can I use it offline?

Yes, after you unzip it. The fonts are bundled in the folder.

Where is my data?

In this browser's localStorage, on this computer. Nowhere else.

One file. One price. No subscription.

Checkout is handled by Polar. The zip arrives by email as soon as payment clears.

$39 USD, one time
Buy Polite Notice · $39